Why This Exists
The record should belong to the person keeping it.
Documentation is what you have when cooperation isn't available. The parent keeping the record alone shouldn't have to depend on a co-parent's participation, a vendor's goodwill, or a subscription that can lock them out of their own history.
We built Verascribe Guardian to make sure that outcome is structural — not a setting, not a policy, not a vendor's promise. Your records live in your own Google account before, during, and after your license — because the alternative is a tool that owns the thing it was supposed to protect.
Where Your Records Live
Your data. Your Drive.
Your control.
Most apps in this category store your records on the company's servers. That means a company you don't control has the most sensitive details of your family life sitting in their database. They can read it. They can lose it. They can be subpoenaed. And — as you'd discover if you tried to leave OurFamilyWizard or TalkingParents — you may not be able to get your data off their servers even if you ask.
The other apps are also built as two-party platforms. Both parents typically have accounts. Verascribe doesn't have a "co-parent side". There's no portal for the other parent to log into. No setting that could leak. No account on our side that could be misconfigured. Your records are private not because you remembered to mark them private, but because the architecture makes any other state structural — not a setting, not a permission you forgot to flip.
Your records live in two places, both of which you already own:
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Your Google Sheets workbook
The durable record, in your own Google Drive.
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A Google Drive folder the app creates for you
For evidence files you upload — photos, screenshots, PDFs. Both are yours before, during, and after your license.
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We cannot see what you write
We cannot read your evidence files. We cannot share your records — because we don't have them. The only thing the app sends out to validate your license is the bare minimum: your email, your license token, and the workbook ID.
Verified by Google:
Verascribe has completed Google's OAuth verification review. When you authorize the app, you'll see Google's standard permission screen — no "unverified app" notice. Verascribe follows Google's Limited Use policy; verification confirms the permissions we request match what the app actually does.
The Dashboard
Data-driven parenting.
The in-sheet Dashboard automatically turns your daily logs into visual insights, helping you stay ahead of your schedule.
Custody Schedule Builder
Generate recurring schedules (2-2-3, 50/50, etc.) or a custom plan in seconds.
Expense Tracking
Automatically categorize medical, education, and travel expenses for easy reimbursement.
Live Insights
Charts and summaries update automatically as you log, so your data is always current.
Smart Documentation
Structured fields for every kind of entry — not a blank note.
The entry you write today has to read cleanly six months from now — to your attorney, your mediator, or to you — and a blank text box won't get you there.
The other co-parenting apps give you a generic notes field — OFW calls it "Info Bank," TalkingParents calls it "Info Library," AppClose doesn't offer dedicated structured logging fields. You're left typing freeform paragraphs into a cell and hoping you'll remember, six months from now, what mattered about that day.
Read more
Behavioral incidents have their own form. Serious incidents have their own form. Court filings, health events, school events, exchanges, expenses — each has the right fields, in the right order, so the entry you make today reads cleanly to your attorney next year. Open the sidebar, pick a category, fill the guided fields, save.
Structured fields per category
Behavioral incidents, serious incidents, court filings, health events, school events, exchanges, expenses, and more — each with its own form, not a blank box.
~30 seconds per entry
Most entries take about 30 seconds. Sidebar opens, guided fields, save. No freeform typing into a spreadsheet cell.
Reads cleanly later
Six months on, the entry still tells you what happened and why it mattered.
Event Calendar
Every event, logged and timestamped.
The Event Calendar gives you a chronological view of everything that has happened — communications, violations, schedule changes, and more — so your record is always complete and well-organized.
Chronological Timeline
Every logged event appears in a clear timeline so you can see exactly what happened and when, without digging through notes.
Filter by Category
Quickly narrow down to communications, financial records, health events, or violations — whatever your attorney needs right now.
Timestamped from the moment you save
Every entry, every edit, and every deletion is recorded in an audit trail you control. When the authenticity of your records matters, the audit trail is your record — a transparent history of what was written and when.
Custody Calendar
Your schedule, in your account —
with no co-parent side.
Privacy isn't a checkbox you remembered to tick — it's the architecture.
The other co-parenting apps build their calendars as a shared platform — both parents log in, both parents see events, and a privacy toggle decides what one parent shares with the other. OFW defaults to shared (with a per-event toggle to hide). AppClose defaults to private (with opt-in sharing). Both architectures assume both parents are on the platform. Verascribe doesn't. There is no co-parent side. No portal for the other parent to log into. No setting that could leak.
Read more
Built-in patterns get you started in a click. Color-code by child or by custodial parent. Log deviations on the day they happen — late exchanges, missed pickups, swaps promised and not honored. Track overnights for the records your attorney or mediator may ask for later.
No co-parent side, by design
Privacy is structural, not a setting you can forget to flip.
Built-in patterns + custom
2-2-3, week-on/week-off, 50/50, or roll your own — color-coded by child or custodial parent.
Log deviations and overnights
What actually happened, on the day it happened, in the record.
Finance Ledger
Every expense, accounted for.
Stop arguing over who paid what. The Finance Ledger tracks every shared expense, reimbursement, and financial obligation in one audited record you can share with anyone who needs it.
Categorized Expenses
Log medical, education, childcare, and travel costs by category so splits and reimbursements are always crystal clear.
Reimbursement Tracking
Mark expenses as paid, pending, or disputed and keep a running balance of what's owed — no more back-and-forth texts.
Pay outside the app. Document inside it.
Pay through Venmo, Zelle, bank transfer, or check — then attach the receipt to the log entry. Zero platform fees. Zero visibility for us. The receipt is the record that matters.
Exports
PDF exports in under two minutes.
A structured PDF of everything you've logged — clean, complete, filtered to exactly the slice you need.
Filter precisely
Date range, child, category, or any combination — choose exactly the slice your attorney asked for.
Audit trail included
Every entry, every edit, every deletion, with timestamps — included automatically in every export.
Yours immediately
Download the PDF and use it. Nothing held hostage.
Court-formatted exhibits are on the roadmap for a future update. Today, you get a structured PDF that captures every detail.
Proof of Keeping
A record kept honestly —
and with a trail that shows it.
If anyone ever questions whether the record was kept honestly, the answer can't be "trust me" — it has to be something you can show.
The audit trail doesn't work against you. It works for you.
You can edit or delete any entry — it's your record, after all. But every change you make is logged automatically with a timestamp and user attribution, in an audit trail that lives alongside your data. OFW and TalkingParents track timestamps on messages — but only on messages, and only when sent or viewed. Verascribe tracks every operation — create, edit, delete — across every category of record. Custody exchanges, expenses, communications, behavioral notes, court filings, the whole record. Each operation is signed with your user attribution and timestamped at the moment it happens.
Read more
If anyone ever questions whether you've been honest about what you wrote — a co-parent, an opposing attorney, an evaluator — the audit trail is your record of transparency: every entry, every edit, every deletion, with who made each change and when — so the history speaks for itself.
Every operation logged
Create, edit, delete — across every category, not just messages.
Timestamp AND user attribution
Every change carries your user signature and the moment it was made.
Yours to read
Visible to you anytime in the app; included in PDF exports for attorneys and your own records.
Your Records, Ready to Hand Over
You logged it.
Now hand it over with one click.
Logging is the input. The PDF is the output.
Every entry you've made — categorized, timestamped, with its full audit trail attached — can be exported as a structured PDF in under two minutes. Filter by date range, by child, by category. Get exactly the slice your attorney asked for, or the full record you want to bring to mediation. You're not printing a spreadsheet and hoping it makes sense to someone else. The document is formatted for them to read it.
Read more
For evidence files — screenshots, photos, confirmation emails, receipts you've attached to entries — those live in your Google Drive folder, where you can bundle and share them the same way you share anything in Drive. The folder is yours. When it's time to hand something to your attorney, you're sharing a folder you already control, not requesting an export from a vendor who decides what you can download.
Filtered PDF in under two minutes
Date range, child, category, or any combination. The audit trail is included automatically.
Your evidence files are already in your Drive
Screenshots and receipts live in a Google Drive folder you control. Share it like any other Drive folder.
Ready for your attorney, not for a courtroom filing
Structured for clarity. Your attorney decides what goes in a motion.
Court-formatted exhibits are on the roadmap — a future update will add structured legal-exhibit formatting. Today's PDF captures every detail in a clean, filterable document your attorney can read immediately.
Why Not a Spreadsheet?
Why "templates" — and even the big subscription apps — aren't enough.
Most parents start with a spreadsheet template. Some upgrade to a $200/year subscription app. Both have real problems. Verascribe Guardian is the third option.
| Feature | Manual Printables | Spreadsheet Templates |
Subscription Apps (OFW, TalkingParents) |
Verascribe Guardian |
|---|---|---|---|---|
| Built for | Anyone with a printer | Anyone with Excel | Two cooperating parents | The parent documenting alone |
| Calendar architecture | N/A | N/A | Shared with co-parent (privacy toggle per event) | No co-parent side — privacy is structural, not a setting |
| Price | Free–$15 once | $5–$15 once | $110–$300/year, ongoing | $24.99 once |
| 5-year cost | Varies | Varies | $550–$1,500 | $24.99 (or $124.95 if renewed yearly) |
| Where records live | A binder on a shelf | A file you own | Vendor's servers | Your own Google account |
| If you stop / leave | N/A | N/A | OFW: 2 grace logins in 6 mo, then locked out | Records stay yours, forever |
| Can you delete your data? | Tear it up | Delete the file | OFW & TalkingParents: blocked* | Nothing to delete — we never had it |
| Payments | Manual | Manual | Routed through vendor (sees history, may charge fees) | External (Venmo/Zelle/bank); receipt attached; $0 fees; zero vendor visibility |
| Audit trail | None | None | Some (message timestamps only) | Every operation, every category, timestamp + user attribution |
| PDF export, structured | None | "Print to PDF" — messy | Yes (varies by tier) | Yes, filtered & formatted |
| One-time payment | ✓ | ✓ | ✗ | ✓ |
* OFW requires mutual consent from all connected parties to delete shared records (ToS, verified May 2026). TalkingParents accounts and records "cannot be deleted or removed, regardless of account status, suspension, termination, or non-payment" (ToS §16, verified May 2026).
Your Records Belong to You — Permanently
The app expires.
Your records don't.
Your records don't go anywhere. They're already home.
Verascribe is built differently — because your records were never ours to hold. They live in your Google Sheets workbook and your Google Drive folder. Both of those are yours: you owned them the day you opened your Google account; you'll own them the day you stop using Verascribe; you'll own them the day Verascribe ceases to exist. Your one-year license is your access to the app — the logging sidebar, the calendar, the PDF export tools. When the license expires, the app stops accepting new entries.
Read more about how this works
Most apps in this category hold your records as long as you keep paying. With OurFamilyWizard, your subscription window closes and your records become inaccessible — you get two grace logins over six months, then you need to pay again to see your own history. With TalkingParents, it's more severe: their Terms of Service state that accounts and records "cannot be deleted or removed, regardless of account status, suspension, termination, or non-payment" (ToS §16, verified 2026-05-18). You can't leave, and you can't take your records with you. OFW requires mutual consent from all connected parties even to request deletion of shared records (ToS, verified 2026-05-18). Your co-parent can block you from deleting your own history.
The pattern is the same in both: the company holds the data, and they decide what you can do with it. Verascribe doesn't fit that pattern.
If you stop using Verascribe for any reason — end of the custody situation, switching tools, our studio closing — your records stay in your Google account, exactly where you left them. We have no claim on them. We cannot see them, hold them, or withhold them. The workbook is a Google Sheets file. The evidence folder is a Google Drive folder. Both open in Google without Verascribe in the room.
Your Google Drive, your workbook, your folder
The records are in your account before, during, and after your license. They were never on our servers.
License expires; records don't
Full access lasts one year. Read-only access — view, search, export — lasts forever, with no further payment.
No consent required to leave
Unlike OFW (deletion requires mutual consent) and TalkingParents (deletion blocked by ToS), your Verascribe records are yours to delete, export, or keep — no permission needed from anyone.
| OurFamilyWizard | TalkingParents | Verascribe Guardian | |
|---|---|---|---|
| After you stop paying | 2 grace logins in 6 months, then locked out | Paid access ends; records permanently retained on TP servers | Records stay in your Google account forever — free, read-only |
| Can you delete your records? | Only with mutual consent from co-parent (ToS, verified 2026-05-18) | No — ToS §16 prohibits deletion of accounts and records regardless of account status (verified 2026-05-18) | Yes — it's a Google Sheets file and Drive folder; delete them like any file |
| Can we access your records? | Yes (vendor hosts all data) | Yes (vendor hosts all data) | No — we never had them |
| If Verascribe / the vendor closes | Your records disappear with the vendor | Your records are on the vendor's servers — your fate is their fate | Your records are in your own Google account — unaffected |
Sources: OFW ToS (verified 2026-05-18); TalkingParents ToS §16 (verified 2026-05-18); Verascribe architecture — OAuth scope inspection + product license terms.
The License
One year of full access.
Then read-only, forever.
Verascribe Guardian is a one-year license — not a subscription. Pay $24.99 once, and you have full access to every feature for a full year: log unlimited entries, generate unlimited PDF exports, upload unlimited evidence files, and receive every update we ship during that year.
After your year is up, the app moves to read-only mode. You can still view, search, and export your records — anytime, with no further payment. The only thing that pauses is adding new entries.
Renew for another year whenever you want — there's no auto-billing, no surprise charges, no lockout. And no matter what, your records stay in your Google account forever. Unlike OurFamilyWizard (where two grace logins in six months is your entire window after a subscription lapse), your Verascribe records are always accessible to you.
- Unlimited log entries
- Unlimited PDF exports
- Unlimited evidence files
- Every update we ship
- View all your records
- Search your full history
- Export anytime
- Renew anytime to resume adding
Common Questions
Before you start.
How is this different from OurFamilyWizard?
OurFamilyWizard stores your records on their servers and charges $110–$300 per year. Verascribe stores your records in your own Google account and charges $24.99 once for a full year of access. After year one, Verascribe goes read-only — but your records stay accessible forever. OFW gives you two grace logins in a six-month window after subscription lapse, then locks you out.
Will my co-parent see this?
No. Your records are in your own Google account, accessible only to you. The app is yours alone — there's no "co-parent side" to Verascribe at all.
Why doesn't Verascribe have built-in messaging or calling like the other apps?
Because we're not a communication tool — we're a defense system. The bigger co-parenting apps (OFW, TalkingParents) need both parents to have accounts to function properly; their value proposition assumes cooperation. Verascribe is built for the parent doing the documentation alone. You record the communications that happen wherever they happen — texts, emails, calls — by logging them yourself, with screenshots and tone notes. That's a record you can keep whether your co-parent participates or not — and bring to your attorney when it matters. (Recording-consent laws vary by location — in some places, recording a call or conversation may have legal implications. If in doubt, check local law before recording calls or conversations.)
How do payments work?
You pay outside the app — Venmo, Zelle, bank transfer, check — through whatever method you already trust. Then you attach the receipt or confirmation to a log entry inside Verascribe. We don't process payments. No platform fees. No transaction limits. No visibility on our side. The receipt is the record that matters; the routing through a vendor's payment system isn't.
Can I use this on my phone or tablet?
Not yet. Currently desktop and laptop only. Mobile and tablet support is in active development.
What happens after year 1?
Your records stay in your Google account. View, search, and export them forever — no payment needed. You just can't add new entries until you renew.
Is the PDF court-admissible?
The PDF captures every entry with timestamps and your audit trail. Whether a specific document is admissible depends on your jurisdiction — your attorney is the right person to ask. The audit trail's main job is to let you demonstrate that your records have been kept honestly, which is valuable in any setting where authenticity matters.
What if I have multiple children with different co-parents?
Set up a separate workbook for each co-parent. Same app, same license, completely separate records.
Is Verascribe verified by Google?
Yes. Verascribe has completed Google's OAuth verification review, so you won't see an "unverified app" notice when you authorize it — just Google's standard permission screen. Verascribe follows Google's Limited Use policy; verification confirms the permissions we request match what the app actually does.
Support from the People Who Built It
When you email us, the founders reply.
Verascribe Guardian is built by Bear & Tree Studios — a two-founder studio. When you email support@myverascribe.com with a question, here's who answers: one of us. Not a phone menu. Not a ticket system. Not a tech support pool somewhere across the world. The people who built the app are the people who reply.
Response time during normal business hours is generally within the hour. If you email late at night, you'll have a reply first thing in the morning.
Direct from the founders
Every email — no ticket queues, no support pools.
Fast response — within the hour
We generally aim to reply within the hour during business hours.
First-thing-AM for late-night messages
Email us at midnight. You'll have a reply before your morning coffee.
A Product Shaped by Its Users
You ask, we build.
Most apps treat user feedback as a quarterly survey. We treat it as the roadmap. Active feedback and feature requests are actively encouraged — and we ship them quickly.
When you suggest something, you're not putting it into a black box. You're putting it into a two-person workshop that ships updates regularly. We actively ship features in direct response to specific user requests, and we'll keep doing it.
Your suggestion
We build
You use it
Email us at support@myverascribe.com with a feature request. Most ideas get a reply the same day.
Reading from Our Editorial
Documentation strategy for parents who keep records.
Verascribe Editorial publishes long-form writing on documentation strategy, custody-case operating practice, and reflective frameworks for parents in high-conflict separations. Every post fact-checked against primary sources. Every disclaimer policy in place.
About Bear & Tree Studios
Why this exists.
Verascribe Guardian was built by Nem and Rylan Le — the two people who are also the support team, the engineering team, and the ones who answer when you email. We built it because co-parenting documentation tools assumed something we knew wasn't universally true: that both parents are cooperating, both parents are on the platform, and both parents have an interest in accuracy. We built it for the parent doing this alone. That's the parent we designed every screen for.
Bear & Tree Studios is not a startup. There's no venture capital, no growth team, no acquisition strategy, no analytics pipeline, and no community forum. There are two founders who ship updates, answer emails, and make decisions about what to build next based on what you actually tell us. Just two people who will still answer your email in year three. The tool runs on your own Google account, which means we don't need to hold your records to keep the lights on. We built it to last.
2025 · The Villages, FL.
Two founders, no investors
The people who built the app are the people you email.
No analytics, no platform fees
We don't run usage tracking, aggregate your data, or charge you anything for moving money through Verascribe.
Decisions made in days, not quarters
When users ask for something we can build, we build it.
Start organizing your records today.
Try it free for 7 days.
No credit card. No commitment.
Currently desktop & laptop only. Mobile and tablet support coming soon. Google account required.